The Prime Minister has just issued Decision No. 45/2018 / QD-TTg dated 09/11/2018 regulations on meeting regime in management activities, executive agency of the state administrative system, in which orienting state agencies to enhance online meetings, Online meeting rules for some types of meetings, expand the scope of online meetings from central to all state agencies at all levels, between the sets, branch, between localities together.
1. Bases and general principles
In recent years, advocate the administrative way, improve the efficiency of civil service by Party agencies, The Government has carried out synchronously with many diverse solutions. One of the effective solutions being implemented is the online meeting, take advantage of connecting many people, in all locations at the same time, remove geographical distance, The meeting took place quickly, Shorten time and limit incidents during migration, Maximum cost savings for each meeting held. The current, Central Committee of the Communist Party, Goverment, The National Assembly has an online meeting system from central to provincial levels, many sets, branch, The locality has an online meeting system to focal points within its management.
In the state agency system, The Prime Minister has just issued Decision No. 45/2018 / QD-TTg dated 09/11/2018 regulations on meeting regime in management activities, executive agency of the state administrative system, in which orienting state agencies to enhance online meetings, Online meeting rules for some types of meetings, expand the scope of online meetings from central to all state agencies at all levels, between the sets, branch, between localities together.
Duties of Ministry of Information and Communications (Ministry of Information&TT) specified in paragraph 1, Thing 32, Decision No. 45/2018 / QD-TTg, it is "responsible for guiding the construction.", deploy network infrastructure and equipment systems; technical standards for connecting video conferencing systems; Information technology application for online meetings of ministries, People's Committees at all levels".
Based on the principle of cost savings, effective, Central Post Office (Central General Department) propose salvage solutions, consolidating the online meeting systems available at the Government and State agencies from the central to local levels. Take the online TV system of the Government as the infrastructure, Connect the system at the set, branch, Local to serve diverse meeting requirements. Besides that, to improve the quality of online meetings, The Central Department of Welfare has proposed regulations, guide, Recommendations to comply with the meeting room regulations at the ministries, branch, local.
Video conferencing system (THHN) The service is owned by the Central Committee of Vietnam and now is available to Party and State agencies, serving the Government Office, National Assembly Office and 63 province / city; Central Party Office and Party Committees; ministries and ministerial-level agencies.
The basis of the proposal is the Government's online meeting system as the basis:
The years, the OSS system, hosted by the Central Committee of the Central Party Committee, has provided hundreds of online and small meetings for Party and State agencies. (According to the Central Bureau of Statistics service data: year 2016: 182 session, year 2017: 124 session, year 2018: 100 session). This includes regular meetings of the Prime Minister with the Chairman of the People's Committee 63 the provincial, city; National Assembly Office sessions with the People's Council, National Assembly delegation of provinces / cities; briefings of senior leadership comrades with Party Committees; online briefings of ministries, Ban, Industry with localities on a national scale.
The system connects on the TSLCD network transmission infrastructure with guaranteed bandwidth, high redundancy, Dual redundant control system, availability 99,91%.
With high quality and stability, Government system fully meets the role of infrastructure. Other way, The government is the highest organ in the system of State agencies, Governance activities of the Government should be flexible from the central to 4 grant.
Other principles:
Systems, line, equipment, Meeting rooms connected to the Government's video conferencing system must comply with technical regulations, operational requirements, manage, Information security.
Network, The specified transmission line is TSLCD network level I and level
In some cases, Ministry of Information&TT can mobilize infrastructure, resources of agencies, other businesses to meet the Government's duty requirements.
2. Online conferencing system models and regulations:
Model 1: OSS systems are connected to the Government service system. With this system, the standards, System requirements are subject to the provisions of the guidelines.
Model 2: Other OSS systems (not connected to the government system) serving the State agencies. With this system, the standards, System regulations are recommended to comply with the guidelines.
2.1. Model 1 including 2 script:
2.1.2 Script 1: Connect the system for Government meetings with ministries, ministerial-level agencies, PPCs of provinces / cities
Specific provisions
- Use TSLCD network infrastructure level I, The connection speed at the end points is specified in the description of online meeting rooms.
- Using MCU operated by the Central Authority, control the session.
- Meeting rooms and terminals at each meeting room are provided by the unit (or rent) Ensure compliance with the regulations, technical requirements.
- System operation management: The Central Department of Personnel is in charge, Technical staff at MoU points, Provincial People's Committee / City coordinates.
2.1.2 Script 2: Connect the system for Government meetings with the People's Committees of provinces / cities, People's Committees of districts / communes
Specific provisions
- The Central Department of Transport takes the lead in providing services, include: Central Coast Guard Department chaired and operated at the main bridge, Technical staff at MoU points, Provincial People's Committee / City, District / Commune People's Committee coordinates.
- Use network infrastructure level 1 and II TSLCD, The connection speed at the end points is specified in the description of online meeting rooms.
- MCU on TSLCD network level I is provided by the Central Project Administration, MCU on TSLCD network level II is provided by the province / city (if).
- Meeting rooms and terminals at each meeting room are equipped by the province / city (or rent) Ensure compliance with the regulations, technical requirements.
2.2. Model 2:
2.1.1 Script 1: Connect to meetings within provinces / cities, the, ministerial-level agencies (not connected to the Government's THHN system)
Specific provisions
- Using TSLCD network infrastructure, The connection speed at the end points is specified in the description of online meeting rooms.
- MCU, Meeting rooms and terminals at each meeting room by the province / city, the, Self-equipped ministerial level agencies.
- System operation management: Province / city, the, ministerial-level agencies themselves.
2.2.2 Script 2: Connect to meetings between provinces / cities (not connected to the Government's THHN system)
Specific provisions
- Network infrastructure for video conferencing system serving meetings must be via TSLCD network level I and TSLCD network level II.
- The MCU is self-equipped or using MCU from the CPC.
- Meeting rooms and terminals at each meeting room are equipped by the province / city.
3. Standard meeting room: Proposed norm for 3 Common meeting room type:
- Type Meeting rooms at ministries, ministerial agency, People's Committee of TTP;
- Type Meeting rooms for districts;
- Type Meeting rooms in communes, Ward.
The content of each norm (appendix attached):
- Transmission requirements.
- Meeting room design standards, include: principles of interior layout, TV equipment requirements, image, sound.
- The management requirements, Operating equipment for the meeting room.
4. Organization of implementation
The Central Project Department proposed the next implementation plan, to be completed in the first quarter of a year 2019:
– Survey, evaluate, censoring quality of infrastructure, line, device, meeting rooms of the ministries, local to aggregate, make a list of eligible systems, technical standards connected to the Government's videoconferencing system.
- Establishment of coordination processes between the relevant units to serve the meetings for the Government.
- Proposing training organization, guide management staff, operate video conferencing system for the Government on annual basis.
- Submit to Ministry of Information&TT issued the guiding documents Clause 1, Thing 32, QD 45/ QD-TTg.
If the solution is successfully implemented, management activities, Governance and agencies in the state administrative system will be flexible, effective, cost reduction, At the same time, online meeting quality will be improved.
APPENDIX STANDARD THE MEETING ROOM
1. Types of meeting rooms perform the norm, include 03 type as follows:
- Type of meeting room at the Ministries, ministerial-level agencies, Provincial / City People's Committee.
- Type of meeting rooms in the districts.
- Type of meeting room in commune.
2. Detailed rules for meeting rooms: The meeting room types comply with the basic rules outlined below, Each meeting room type has its own specific rules:
Request for transmission line:
+ Using specialized data transmission network level I, level II to connect. Implementing virtual private network (VPN) for video conferencing services separate from other network modules.
+ Having a minimum bandwidth of 2Mbps exclusively for video conferencing services.
+ Follow the connection requirements on the TSLCD network.
Requirements for meeting room standards
+ Arrange meeting room online:
Standards on organization, Arrangement of conference rooms as soundproofed, location of conference participants within camera control and microphone reach; location of videoconferencing equipment, Display device (television, projectors), The camera is suitable for meeting rooms in U-shape or classroom shape.
Standard light system: Standards of light intensity in the room, light layout for the camera, arrange to catch natural light through the window.
+ Requires VCS video conferencing equipment: Need to have high image quality, honest, high solution, Follow the video specifications, sound, camera, connector, Includes the following basic parameters:
- Support H.323 communication protocol standards, SIP
- Support H.233 encoding standard, H.234, H.235
- Resolution: Minimum 720p support (Priority is given to product lines that support FullHD technology, 4K)
- Support data presentation according to H.239 standard
+ Requirements for display devices: Minimum number of monitors required 2, Minimum resolution HD720p, Support HDMI input interface interface, Component.
+ Sound requirements: Full range of microphone components, speaker, amply, signal mixing equipment, Noise filter.
Management requirements, operate equipment for meetings:
+ Requirements on the technical staff on duty during the meeting: Experienced in serving online sessions, have moral qualities, Good political consciousness.
+ Operating requirements for the video conference room: Strictly follow the regulations, organizational process, service issued.
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Excerpt from the presentation of Mr. Tran Duy Ninh – Deputy Director of Central Post Office, Ministry of Information&TT at Annual Plan Implementation Conference 2019 of the Ministry of Information and Communications on 15/01/2019.
